Question 1

What is Hartlot Happening?

Accepted Answer

Hartlot Happening is a complex of industrial and historic buildings: The Venue is a restored 19th-century board-formed concrete barn giving it a unique and beautiful interior and exterior.  The Kitchen is a licensed commercial kitchen. The Beanery is the largest building on the property and is not currently accessible to guests but makes for a great backdrop for photos. Originally used for the processing, sorting and shipping of beans, the Beanery is industrial and unique in our region. The Courtyard is available for guest use and suitable for outdoor dining or revelry.  The Lot is our lawn and garden area and is suitable for ceremonies or private dining parties al fresco.

Question 2

How many guests can you accommodate?

Accepted Answer

Indoor seated capacity is 75, indoor standing capacity is 102. Outdoor seated capacity is 120, outdoor standing capacity is 200.

Question 3

How much space is available for parking?

Accepted Answer

We have 35 parking spots located on the property. Overflow parking is available in the grass. Please no parking on the road. A Hartlot Happening employee will assist with parking guests. Please plan sufficient transportation for your guests if you expect to exceed our parking capacity.

Question 4

Do you require a deposit?

Accepted Answer

We ask for a $250 cleaning deposit (refundable) and a retainer fee equal to 50% of the rental fee (non-refundable)

Question 5

What's included in your rental fee?

Accepted Answer

Access to the following buildings and areas of Hartlot Happening, please refer to the Hartlot Happening map which notes the below information: 	o    The Venue is a restored 19th-century board-formed concrete barn giving it a unique and beautiful interior and exterior. 	o    The Courtyard is available for guest use and suitable for ceremonies and outdoor dining and revelry. Lit with bistro lights 	and shade with sun sails, this is a great space for our firepit, lawn games, cocktails, dancing and more. 	o    The Lot is our lawn area and is suitable for ceremonies or private dining parties al fresco. 	o    The Parking Lot is a stone parking lot is available for your use and has a capacity of around 30 cars. The parking lot is lit with bistro lights. 	o    The Kitchen exclusive use included with your rental of the venue.  		§  Hourly Venue rentals include use of the kitchen during the Rental Period. 		§  Daily Venue rentals include use of the kitchen from 9AM to 11PM the day of your event. 		§  Weekend Venue rental includes kitchen use from 9AM to 11PM on Saturday. Kitchen use on Friday or Sunday must be 		   confirmed with HH ahead of time. 		§  The Kitchen must be left as you found it, no food products or trash can be left in the kitchen at the end of the Rental Period. Floors must be swept and mopped, surfaces wiped clean, all equipment must be cleaned and put away. 	o    The Beanery is the largest building on the property and is not currently accessible to guests but makes for a great backdrop for photos.  	o    She Rents Vintage & Unite Two Design operate out of 2 buildings on the property, these buildings are off use to Guests. ·         Two on-site meetings to review your event timeline and details. Assistance creating a floorplan. We will also arrange tables and chairs before the start of your Rental period.  ·         75 white chairs ·         Eight 8.5’ wood tables ·         2 bathrooms (1 ADA accessible) ·         Dinner plate, flatware and water goblets for up to 75 people are provided by She Rents Vintage. Choose from 3 styles of flatware and several styles of plates including modern and vintage options.  ·         3 Trash, 1 recycling, and 1 compost receptacle. We provide trash removal but ask that trash is bagged and placed in the receptacles. ·         8' Outdoor Rustic Beam Table  ·         A Hartlot Happening employee will be on site for the duration of your rental period to assist with parking and emergencies.  ·         1 Firepit, 1 Corn hole & 1 Bocce set ·         Our Approved Catering Partners list: We have an excellent list of high-quality Caterer’s. We do this to ensure events run smoothly and that our Guests and property are provided with the best service and food.   ·         Outside Vendor Choice: Besides limits to our Catering Partners, we allow guests the freedom to choose their own vendors. ·         On-Site Wedding Rehearsal: If you are a Daily Rental, Hartlot Happening will schedule your Rehearsal in order to accommodate other bookings the week of your event. Rehearsals will be given a 1-hour time slot.

Question 6

What isn't included in the Rental Fee?

Accepted Answer

Service Staff are not included in your fee, Hartlot Happening is not responsible for bussing tables or trash, food or bar service. Bar Service is not included. Hartlot Happening does not have a liquor license, you must work with a licensed Bartending service. Event insurance is not included in your rental fee, guests are required to purchase event insurance. Linens, napkins, and bar glassware are not included. Ice is not included and is not available on-site. We recommend getting ice through your Caterer or Bartender service. Clean-up of personal or rented items is not included.

Question 7

Can I choose my own vendors?

Accepted Answer

Yes, but we ask that you work with a caterer from our preferred vendor list. We have 3 preferred catering companies all of whom offer competitive pricing and excellent menu options. Our caterers know our space and do the best job providing services to our clients.

Question 8

When can I access the venue?

Accepted Answer

If you book by the hour your rental begins the hour you book. If you book by the day you have access from 10 AM to 11 PM. If you book by the weekend you have access from 10 AM on Friday until 1PM on Sunday.

Question 9

How late can music be played?

Accepted Answer

Music must stop by 1030PM, all guests must be off property by 11PM.

Question 10

Can we rehearse on site?

Accepted Answer

Yes! If you have booked the whole weekend you can schedule anytime that works for your party. If you are booking for a day we will coordinate with you to ensure there is no conflict for your rehearsal.

Question 11

Can I have open flame candles in the Venue?

Accepted Answer

No, to protect our tables and for safety reasons, open flames are not allowed. You are welcome to use candles that are inside of a container (votives, hurricanes, etc).

Question 12

Are you LGTBQ+ friendly?

Accepted Answer

Yes!

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